Bill of export (BOEx) help
What is Bill of export?
Bill of Export form is very much similar to Shipping bill except that a Bill of export is filed for export from SEZ unit by land whereas a Shipping Bill is filed for export from SEZ unit by air/sea).
The “Shipping Bill (SB)” contains the information related to the consignments
under export. Every export has to undergo customs process. The goods details for
export, applicable charges like Freight, Insurance & Commission for this export
and duties & taxes applicable on exported goods are mentioned in SB.
A fully functional SEZ unit who wants to export goods to foreign countries (by
Air or Sea) files “Shipping Bill”. This export needs to be is permitted by
Customs Assessor of customs from Development Commissioners (DC) office.
What are the different categories in Shipping Bill?
There are 4 categories of shipping bills:
|
Shipping Bill Type |
Export Type |
|
White Shipping Bill |
Free of duty/CESS |
|
Green Shipping Bill |
Entitlement of duty drawback |
|
Blue Shipping Bill |
Entitlement of credit of duty under DEPB Scheme |
|
Yellow Shipping Bill |
Export of dutiable goods |
What are the different sections in Bill of export?
Shipping Bill has the following Sections:
4.
Item Details
Request identification details,
General Details,
Exporter Details,
Consignee Details,
GR Details,
and Action Details are captured and displayed under the SB
Details section.
The field level description for the SB Details section is as follows:
|
Field Name |
Description |
Remarks |
|
Request Id |
This is a system generated unique request number. Upon successful save for the
first time, system will generate this number.
|
|
|
Bill of Export No |
This is a system generated unique BOEx No. Upon successful submit to DC office for
the first time, system will generate this number in “DC CODE-SEZ CODE-99999999” format. |
|
|
Bill of Export Date |
Date on which BOEx request submitted successfully to DC office for first time. |
|
|
Mark the box, if Customs House Code is not available in search |
Checkbox to identify that the Customs House Code is not available in search. |
Once the checkbox is checked, system will allow the user to enter the Customs
House Code. |
|
Customs House Code |
Customs House Code where the Shipping Bill will be assessed. |
|
|
Customs Security No. |
This is a system generated unique Customs Security No. Upon successful submit to
DC office for the first time, system will generate this number in “CUSTOMS
DEFINED
SEZ
CODE-YY-999999” format. |
If Customs defined SEZ code is not present for a SEZ, then Customs Security No.
will not be generated. |
|
CHA Code |
CBEC defined code for Custom House Agent. System will populate this data based
on user login. |
If the logged in user is in CHA role, then system will populate the CHA code
else system will populate “SELF”. |
|
Exporter Details |
||
|
Exporter Name |
Name of the Exporter. System will populate this data based on user login. |
|
|
Exporter Address |
Address of the exporter. System will populate this data based on user login. |
|
|
EPZ Code |
EPZ defined code of the exporter. System will populate this data based on user
login. |
Available options are SEZ and EOU. |
|
Exporter PAN |
PAN based Business Identification Number of the importing SEZ unit. System will populate this data
based on user login. |
|
|
Exporter Class |
Class of Exporter: System will populate this data based on user login. |
Can Be either Government or Private. |
|
Type Of Exporter |
Category of Exporter. |
Can be a Merchant or Manufacturing unit. |
|
IE Code |
CBEC defined code of the importing SEZ unit. System will populate this data
based on user login. |
|
|
Authorized Dealer Code |
Code of the Authorized Dealer (Bank)
involved in this SB transaction. |
|
|
State Of Origin Exporter |
State of Origin of the consignment under export. |
|
|
Branch S. No. Of Exporter |
Branch Serial No. of the Exporter |
|
|
Consignee Details |
||
|
Consignee Name |
Name of the Consignee |
|
|
Consignee Address 1 |
Address Line 1 of
Consignee address |
|
|
Consignee Address 2 |
Address Line 2 of
Consignee address |
|
|
Consignee City |
City in which the
Consignee is located |
|
|
Consignee PIN |
Pin Code of the
Consignee address |
|
|
Consignee Country |
Country in which the
Consignee is located |
|
|
Type of Shipment |
Shipment type |
Options are Outright Sale, Consignment Exported. |
|
Type of Shipment - Others |
Required only when Type of Shipment is selected as "Others". |
|
|
Export under |
Category under which consignment is getting exported. |
Options are Deferred Credit, Joint Venture, Rupee Credit and Others |
|
RBI's Approval/Cir. No. |
RBI's Approval/Cir. No. for taking any
export benefit/exemption. |
|
|
RBI's Approval/Cir. Date |
RBI's Approval/Cir. Date
for taking any export benefit/exemption. |
|
|
Permission No |
Permission No of the permission obtained for Sub-contracting. |
Required only when Type of Shipment is “Sub contracting” |
|
Permission Date |
Permission Date of the permission obtained for Sub-contracting. |
Required only when Type of Shipment is “Sub contracting” |
|
Adjustment Remarks |
Remarks for the
adjustments done to Invoice values (if any)
|
|
|
GR Details |
||
|
GR Form No. |
GR Form Number |
GR details are required
only if total invoice value is more than 25000 USD. |
|
GR Date |
Issuing date of GR Form |
|
|
GR Item Description |
Item Description that
is to be printed on the GR form. |
|
|
Is Export under L/C arrangements? |
Flag to identify if
export is done under L/C |
|
|
Name of the advising bank
in India |
Name of the advising
bank involved for this Shipping Bill transaction |
|
|
Bank through which payment
is to be received |
Bank through which payment
is to be received |
|
|
Whether payment is to be
received through the ACU? |
Flag to identify if
payment is to be received through the ACU |
|
|
I/We undertake that I/We
will deliver to the bank named herein the foreign exchange representing the full
export value of the goods on or before at |
Enter the date by which
the full export value in foreign exchange should be realized in the bank |
|
|
No Foreign Exchange
Involved |
Checkbox to identify if
any Foreign Exchange is involved. |
|
|
RBI Waiver number |
RBI waiver number |
This is mandatory in
case of ‘No Foreign exchange’. |
|
RBI Waiver Date |
Date on which RBI
waiver is obtained |
This is mandatory in
case of ‘No Foreign exchange’. |
|
Category of NFEI SB |
Reason for ‘No Foreign
exchange involved’ |
This is mandatory in case of ‘No Foreign
exchange’. |
|
Action Details |
||
|
Mode |
User can select the mode of action – applicable values are Auto and Re-assign |
|
|
Internal Remarks |
User Enters Internal Remarks If any |
|
|
Remarks History |
User can check remarks history using this link |
|
|
Re-examination History |
User can Check Re Examination History using this link |
|
|
Consolidate Items |
Flag to identify if item consolidation is required for SB print or not. |
|
|
View Status History |
User can access the history status using this link |
|
|
Upload Template File |
||
|
Upload Template file |
Use upload control to upload the template file for SB |
File can be uploaded only 5 times |
Consignment details, Port details, Container details and Package details are
captured and displayed under the Shipment Details section.
The field level description for the Shipment Details section is as follows:
|
Shipment Details |
||
|
Country of Destination |
Country to which the
consignment will be exported. If user is
not able to find the country name in drop down box, user should select “Others”
option. |
|
|
|
|
|
|
Country of Destination
(Other) |
If “Others” is selected
in drop down box for Country of Destination field, this field will become
editable and user can enter the country name. |
|
|
Mark the box, if Port
of Destination is not available in search |
If Port of Destination
is not found in the search, then user needs to check this box. Once checked,
“Port of Destination” field will be editable and user can
enter the Port of Destination. |
|
|
Port of Destination |
Port to which consignment will be
exported. |
|
|
Mark the box, if Port
of Loading is not available in
search |
If Port of Loading is
not found in the search, then user needs to check this box. Once checked, “Port
of Loading” field will be editable and user is expected to enter the Port of
Loading. |
|
|
Port of Loading |
the SEZ to which the exporting unit belongs to |
|
|
Port of Loading Code |
CBEC defined code for
the Customs Port. If checkbox “If Port of Loading is not found in the search” is
checked then user can enter the Port of Loading Code in this textbox. |
|
|
Mode Of Transport |
||
|
Mode of Transport |
The mode of transport for Bill of Export is by land only |
|
|
EGM No. |
Export General Menifest Number |
|
|
EGM Date |
Date on which EGM No. is allotted |
|
|
Flight Number |
Flight Number of flight by which the consignment is exported. |
Required for Mode of Transport - Air |
|
Airline Code |
Code of Airline by which the Consignment is exported. |
Required for Mode of Transport - Air |
|
MAWB Number |
Master Airway Bill No. |
Required for Mode of Transport - Air |
|
MAWB Date |
Master Airway Bill Date |
Required for Mode of Transport - Air |
|
HAWB Number |
House Airway Bill No. |
Required for Mode of Transport - Air |
|
HAWB Date |
House Airway Bill Date |
Required for Mode of Transport - Air |
|
Marks & Numbers |
Package marks and numbers |
|
|
Pre Carriage By |
Mode of transport used to deliver the consignment to port of origin |
|
|
Gross weight |
Gross weight of the Consignment |
|
|
Net Weight |
Net weight of the Consignment |
|
|
Unit of Measurement |
Unit of Measurement for the Gross weight and Net weight |
|
|
Nature of Cargo |
Cargo Type |
Valid values for Air - Packaged
Cargo, Valid values for Sea - Packaged Cargo, Containerized Cargo, Containerized
& Packaged Cargo, Liquid Bulk, Dry Bulk |
|
Total number of packages |
Total number of packages in the consignment |
|
|
Package Unit |
Measuring unit of the package |
|
|
Seal Number |
Seal Number on the
Package |
|
|
Seal Agency |
Name of the Agency that sealed the
Package |
|
|
Place of Receipt by pre carrier |
Place where the pre carriage will be received |
|
|
Number of loose packets |
Number of loose packets (if any) in the consignment |
|
|
Number of Containers |
No of containers as part of the consignment |
Required only if Mode of Transport - Sea & Nature of Cargo type is "C" or "CP". |
|
Lorry Number or
Train Number |
The lorry number or the train number along with wagon number by which the goods are being transported |
|
|
Container Number |
Identification number
of the Container |
Required only if Mode of Transport - Sea & Nature of Cargo type is "C" or "CP". |
|
Container Size |
Size of the Container |
Required only if Mode of Transport - Sea & Nature of Cargo type is "C" or "CP". |
|
Container Seal No. |
Seal No. on the container |
Required only if Mode of Transport - Sea & Nature of Cargo type is "C" or "CP". |
|
Container Seal Date |
Date on which the container is sealed |
Required only if Mode of Transport - Sea & Nature of Cargo type is "C" or "CP". |
|
Factory Stuffed (Y/N) |
Flag to identify whether the consignment is Factory Stuffed or not. |
Required only if Mode of Transport - Sea |
|
Sample accompanied (Y/N) |
Flag to identify if any samples of exported goods are provided along with the
consignment or not. |
Required only if Mode of Transport - Sea |
Invoice details,
Buyer details and Applicable Charge
details are captured and displayed under the Invoice Details section.
The field level description for Invoice details
section is as follows:
|
Field Name |
Description |
Remarks |
|
Invoice Type |
Type of Invoice like FOB, CIF, CI or CF |
|
|
Invoice No. |
Invoice No. |
|
|
Invoice Date |
Date on the Invoice |
|
|
Invoice Value |
Total Value of Invoice |
|
|
Invoice Currency |
Invoice Value currency |
|
|
Exchange Rate |
Exchange rate for the Invoice Value currency |
|
|
Nature of Payment |
Nature of Payment for this Invoice |
|
|
Exporter Contract No. |
Contract no. (if any contract is
available between the Exporter and the
Buyer. |
|
|
Period of Payment |
Number of days in which payment for the exported goods is expected. |
|
|
Whether Invoice Value Includes |
Flag to check if Freight & Insurance are
that are applicable for the Invoice are also included in the Item Value or not. |
|
|
Adjustment Value |
Adjustment value in case of any adjustment in invoice value. |
|
|
Adjustment Value Currency |
Currency in which adjustment value is
specified |
|
|
Adjustment Flag |
Flag to identify if the adjustment value
is to be added or subtracted from the Invoice Value. |
|
|
Adjustment Reason |
Reason for the adjustment |
|
|
Is Buyer same as Consignee |
Flag to identify if the buyer is same as consignee |
If Yes, then the Consignee details will get auto populated in the Buyer details
section. Otherwise, user needs to enter the Buyer details. |
|
Buyer Name |
Name of the Buyer |
|
|
Buyer Address Line 1 |
Address Line 1 of the Buyer |
|
|
Buyer Address Line 2 |
Address Line 2 of the Buyer |
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|
Buyer Address Line 3 |
Address Line 3 of the Buyer |
|
|
Buyer City |
City of the Buyer |
|
|
Buyer PIN |
PIN code of the Buyer’s address |
|
|
Buyer Country |
Country of the Buyer |
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|
Applicable Charges |
||
|
Freight Amount |
Applicable Freight amount |
|
|
Freight Currency |
Currency in which Freight amount is specified |
|
|
Freight Currency Exchange Rate |
Exchange rate of the
specified Freight currency. |
|
|
Insurance Rate |
Applicable Insurance rate |
|
|
Insurance Amount |
Applicable Insurance amount |
If Insurance Rate is specified, then Insurance Amount will be auto calculated. |
|
Insurance Currency |
Currency in which Insurance amount is specified |
|
|
Insurance Currency Exchange Rate |
Exchange rate of the specified Insurance currency. |
|
|
Commission Rate |
Applicable Commission rate |
|
|
Commission Amount |
Applicable Commission amount |
If Commission Rate is specified, then Commission Amount will be auto calculated. |
|
Commission Currency |
Currency in which
Commission amount is specified |
|
|
Commission Currency Exchange Rate |
Exchange rate of the specified
Commission currency. |
|
|
Discount (on FOB) Rate |
Applicable discount rate on FOB Value |
|
|
Discount (on FOB) Amount |
Applicable Discount amount on FOB Value |
If Discount (on FOB) Rate is specified, then Discount (on FOB) Amount will be
auto calculated. |
|
Discount (on FOB) Amount Currency |
Currency in which
Discount (on FOB) amount is specified |
|
|
Discount (on FOB) Currency Exchange Rate |
Exchange rate of the specified
Discount (on FOB)
currency |
|
|
Other Deductions Rate |
Applicable rate for Other Deductions |
|
|
Other Deductions Amount |
Applicable amount for Other Deductions |
If Other Deductions Rate is specified, then Other Deductions Amount will be auto
calculated. |
|
Other Deductions Currency |
Currency in which
Deductions amount is specified |
|
|
Other Deductions Currency Exchange Rate |
Exchange rate of the specified Other
Deductions
currency |
|
|
Packing Charges Amount |
Applicable Packing charges amount |
|
|
Packing Charges Currency |
Currency in which Packing charges is specified |
|
|
Packing Charges Currency Exchange Rate |
Exchange rate of the specified Packing
charges currency |
|
While adding Invoice details:
Ř
If selected Invoice is of ‘CIF’ type,
then user has to enter Freight value and Insurance value or Insurance rate.
Along with Freight value, user has to enter Freight currency. If Insurance value
is entered, then insurance currency cannot be left blank. If Insurance rate is
entered, then Insurance currency has to be left blank.
Ř
If selected Invoice is of ‘FOB’ type,
then Freight amount, Freight currency, Insurance amount, Insurance Rate and
Insurance Currency are not required.
Ř
If selected Invoice is of ‘CI’ type, then
user has to enter Insurance value or Insurance rate. If Insurance value is
entered, then Insurance currency cannot be left blank. If Insurance rate is
entered, then Insurance currency has to be left blank. In this case, Freight
value and Freight currency are not required.
Ř
If selected Invoice is of ‘CF’ type, then
user has to enter Freight value and Freight currency. In this case, Insurance
value, Insurance rate and Insurance currency fields are not required.
Ř
In case of Commision/Discount on FOB/Other Deductions, if Amount is entered,
then Currency has to be entered. If rate is entered, then Amount and Currency
should be blank.
Ř
Currency type can be selected from the drop down box. System will populate the
CBEC maintained exchange rate for the selected currency. This exchange rate will
be the rate applicable on Request Submission date or current date (if request is
not submitted).
Item details, Third Party details, Cess details, Job Work details, License
details, Re-Export details, Previous Export details
at Item level are captured and displayed
under the Item Details section.
The field level description for Item details section is as follows:
|
Field Name |
Description |
Remarks |
|
Item
Description 1 |
Item
Description Line 1 |
This will be printed on the Bill of Export form. |
|
Item
Description 2 |
Item
Description Line 2 |
|
|
Item
Description 3 |
Item
Description Line 3 |
|
|
Unit of Measurement |
Unit of measurement of the item |
|
|
Scheme Code |
Scheme code under which the item will
be exported |
|
|
Item
Accessories |
Details of accessories accompanying
the items being exported |
|
|
Quantity |
Quantity of items being exported |
|
|
Unit Price |
Unit price of each item |
|
|
Product Value |
Value of product = quantity * unit price |
|
|
Present Market Value (In Rs.) |
Current market value of item being
exported |
|
|
RITC Code/ITCHS Code |
|
|
|
Job Work Notification No. |
|
|
|
Whether Third Party involved |
To specify is any third party is
involved in export |
Select yes in radio button if any
third party is involved. No if no other party exists |
|
Third Party Name |
Name of third party involved |
|
|
Third Party IE Code |
IE code of the third party involved |
|
|
Third Party Branch S. No. |
Branch S. No. of the third party
involved |
|
|
Third Party Address 1 |
Address 1 of third party involved |
|
|
Third Party Address 2 |
Address 2 of third party involved |
|
|
Third Party City |
City name of third party involved |
|
|
Third Party PIN |
PIN of third party involved |
|
|
Third Party Country |
Country Name of third party involved |
|
|
Whether Cess applicable |
Check checkbox if any cess is
applicable on export of specified items |
|
|
Cess Act Code/Item Serial No. in
Export Tariff |
Cess Code or Item Serial No.
applicable in export. |
|
|
Quantity |
Quantity on which the cess is
applicable |
|
|
Whether Job Work applicable |
Check CheckBox to specify if Job work
is applicable on the item being exported |
|
|
BE Number |
Bill Of Entry number for the item sent
for job work |
|
|
BE Date |
Bill Of Entry Date |
|
|
BE Invoice Number |
Bill Of Entry Invoice no. |
|
|
BE Invoice Serial No. |
Bill Of Entry Serial No. |
|
|
BE Item Number |
Bill Of Entry Item Number |
|
|
BE Port Code |
Bill of Entry Port Code |
|
|
BE Quantity Used |
Bill Of Entry Quantity used |
|
|
BE Quantity - UOM |
Units of measurement of the item |
|
|
Whether License applicable |
Check CheckBox to specify if License
Details are applicable |
|
|
Registration Number |
Registration number of the license |
|
|
Registration Date |
Date of Registration |
|
|
Item Serial Number in Part E |
|
|
|
Item Serial Number in Part C |
|
|
|
Quantity |
|
|
|
Export Quantity |
|
|
|
Whether indigenous / Imported (N/M) |
|
|
|
Whether Re-Export is Applicable |
Check CheckBox to specify if the item
is being Re-Exported |
|
|
Previous BOE Number |
To specify the previous BOE number |
|
|
Previous BOE Date |
Previous BOE Date |
|
|
Invoice Number |
Invoice Number for Re- exported item |
|
|
Item Number |
Item number of the item being re
exported |
|
|
Unit Price |
Unit price of the item that is being
re-exported |
|
|
Currency |
Currency in which the above mentioned
unit price is specified |
|
|
Custom House |
Customs house applicable for re export |
|
|
Whether Previous export is applicable |
Check CheckBox to Specify if the
previous export is applicable |
|
|
Previous Bill of export Number |
Previous
Bill of export number |
|
|
Previous Bill of export Date |
Previous
Bill of export Date |
|
|
Invoice Number |
Invoice Number of the previous export |
|
|
Item Number |
Item Number for the previous export |
|
|
Port Of Export |
Port from which previous export was
done |
|